Privacy and Data Protection Information for SignedIn Users

Your privacy is paramount to us. This section details how we protect your privacy, including the collection, use, and processing of your personal data.

Introduction to SignedIn

SignedIn AS ("SignedIn") collaborates with educational institutions such as colleges and universities, providing an app and website to streamline attendance registration. In this setup, SignedIn acts as a data processor, handling personal data on behalf of these institutions, which serve as data controllers. The data controller, typically your college or university, dictates the purpose and method of data processing.

Purpose and Legal Basis for Data Processing

We collect and process personal data to facilitate digital attendance registration. Depending on your role, we process different types of personal data:

For Students Using Our App:

• • Email (login username)
• • Mobile number
• • Class/course affiliation
• • Location
• • Attendance records (attended, not attended, checked out, valid absence)

This processing is based on your explicit consent. You may withdraw your consent at any time, though this will disable your use of the app (GDPR Article 6(1)(a)).

For Teachers, Lecturers, and Administrative Staff Using Our Website:

• • Name
• • School-generated email (login username)
• • Mobile number
• • Class/course affiliation

Processing this data is necessary to fulfill our contractual obligations to provide attendance tracking tools (GDPR Article 6(1)(b)).

Security Measures

SignedIn employs robust technical and organizational measures to ensure the confidentiality, availability, and integrity of your personal data.

Data Sharing and Subcontractors

We do not share your personal data with third parties unless legally required. We engage external subcontractors (data processors) for tasks such as data storage and app development. These subcontractors process data strictly according to our instructions and data protection regulations, ensured through data processing agreements.

For data processing outside European Union and Africa, we implement necessary transfer mechanisms to protect your data. Such processing is lawful provided it meets additional protective requirements.
Your Rights
As a data subject, you have the right to:

• Access your personal data
• Request correction of your data
• Request deletion of your data

If you wish to exercise these rights, please contact us. As the data processor, SignedIn will assist in safeguarding your rights.

Withdrawing Consent

If you are a student using our app, you can withdraw your consent at any time by deleting your user account, uninstalling the app, and notifying your institution. Subsequently, your attendance will need to be manually registered by your lecturer.

Complaints

If you have concerns about our data processing practices, you can file a complaint with the respective Data Protection Authority.

Data Retention

We retain personal data only as long as necessary to fulfill the processing purpose. Beyond this, data will be stored only if there is another legal basis for continued retention.

Contact Information

For questions regarding our data processing practices, please contact us at [email protected].

Role of the Data Controller

Your college or university acts as the data controller, determining the purpose and method of processing your personal data for attendance and absence registration.